How to Easily Add Events to Your Church Calendar with SteepleMate

Setup Your Church Calendar in SteepleMate

Whether you're planning a Sunday Service, a Youth Group Meeting, or any church-related event, SteepleMate's calendar feature is your go-to tool for keeping everyone informed and engaged. SteepleMate not only simplifies church event management but also enhances community engagement. By centralizing event details, you empower your congregation with the information they need to participate fully in church life.Continue reading this guide or click the video below to get started with setting up and using your church calendar.



Setting Up Your Church Calendar in SteepleMate

1. Navigating to Organization Settings
From the dashboard, locate and select the 'Administration' menu. Within this menu, find the 'Organization Settings' option to start customizing your calendar settings.

2. Setting Up Calendar Views
In the 'Calendar and Special Occasion Options' section, you'll first encounter 'View/Approval Options'. Here, select your preferred default calendar view—month, week, or day. This choice will determine how events are initially displayed to users.

3. Configuring Event Approval Access Levels
Determine who can approve events added to the calendar. Limiting approval rights to administrators or specific roles keeps your event schedule organized and controlled.

4. Enabling Superuser Approvals
For added flexibility, enable superusers to approve any resource, facilitating quick adjustments to the calendar as needed.

5. Public Viewing Options
Decide if you'd like to make your calendar events publicly visible. This setting is essential for engaging with the wider community while maintaining privacy for certain events.

6. Auto-Approving Group Specific Events
To streamline the event approval process, enable auto-approval for events created by group admins, though resource approvals may still require manual oversight.

7. Displaying Unowned Resources
Allow event organizers to view all resources, enhancing planning efficiency by providing a comprehensive overview of available options.

8. Customizing Notification Options
Set up notification preferences to ensure timely updates about new events, resource requests, and other pertinent information are communicated effectively.

9. Special Occasion Settings
Lastly, don't overlook setting up notifications for special occasions, such as birthdays and anniversaries, to foster a connected and caring community.


Adding Events in SteepleMate

  • Navigate to the Calendar

    Begin by opening SteepleMate and locating the 'Calendar' section on your main dashboard.

  • Selecting the Date

    Right-click on your chosen date within the calendar. A menu will appear; select 'Add Event' to initiate your event creation process.

  • Configure Your Event

    • Naming Your Event - In the 'Name Event' field, enter a clear and descriptive title for your event. This title will be visible in the calendar view.

    • Adding a Description - Provide detailed information about the event in the 'Description' box, including the purpose, target audience, and any other relevant details.

    • Choosing a Color - Select a color to represent your event on the calendar, aiding in quick identification and categorization of different types of events.

    • Enabling RSVPs - Opt to collect RSVPs by checking the 'Enable RSVPs' box, giving you an estimate of attendance.

    • Setting Visibility - Decide on the event's visibility. For public events, choose the option to make it visible to everyone. For more private gatherings, select 'Private' and specify the groups or individuals who can view the event.

    • Adjusting Time/Date - Ensure the event’s time and date reflect the actual schedule, including any multi-day or specific start and end times.

    • Saving the Event - Click 'Save' to finalize and add your event to the church calendar, where it will be displayed with the selected details.

You've now laid the groundwork for a successful church event calendar in SteepleMate! With your calendar set up, you're ready to create, manage, and share events, enhancing communication and participation within your church community.

Ready to enhance your church’s event management? Explore SteepleMate’s features today and see how we can support your community’s growth and engagement. For more tips and tutorials, follow our blog and stay updated on the latest tools to empower your church management.


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