Maximizing Church Check-In Efficiency: A SteepleMate Guide
Setting Up Check-In for Children and Events
Ready to elevate your congregation's experience with advanced QR code scanning, customized labels, and real-time tracking?
Need help deciding between check-in vs attendance tracking? Here's a guide to help you decide.
Feature
Check-In
Attendance
Label Printing
Required for extra security
Not available
Security for Child Check-Out
Advanced security with photo ID verification and QR codes
Basic, no additional security features
Reporting
Check-in history reporting available
Attendance and absence reporting
Use Case
Ideal for events needing detailed tracking and security, e.g., child care during services
Suitable for general meetings or adult classes without strict security needs
Roster of Attendees
Available
Available
Authorized Guardians
Required for checking children in and out
Not applicable
Check-In Stations
Supported
Supported
Attendee Registration
Handles both registered and unregistered attendees
Primarily for registered attendees
The Check-In Settings Guide for Admins is a resource to help church administrators configure and optimize the child and event check-in system. This guide walks you through each step of your check-in settings, including defining lead times, check-in durations, permission groups, label customization, and family identifiers.
In the General Settings section, specify Check-In Lead Time & Duration:
Set your check-in lead time to define how early before a service or event starts that you would like to allow check-ins.
Duration time determines how long after a service begins that check-ins are allowed to continue.
Permission Groups:
Select or create a group to grant check-in permissions. This typically includes people who have been approved and trained by the church to check in people to children areas and events.
This is beneficial for churches with general check-in areas or when Welcome Center staff assist with check-ins.
Photo Requirements
When checked, the check in process will begin by requiring photos for anyone who does not yet have a photo in the system. You may capture a photo from the check-in page, from a person's profile in the person manager or in the church directory.
Check-In Label Configurations (Optional)
In the Layout section, enable Label Check-In Printing:
While optional, configuring labels is recommended. Start by uploading photos of parents and children into their profiles to verify guardians by their ID.
QR codes simplify the check-out process by allowing a quick scan without needing physical documentation or pins.
If enabling label printing, specify dimensions, orientation, style, font, and decide on including a photo and QR code on labels.
QR codes simplify the check-out process by allowing a quick scan without needing physical documentation or codes.
Check-In Groups
Define which groups children and people can be checked into during services or events. These could be specific classes, child-care groups, or registrants from events. Group leaders and check-in administrators can then manage check-ins for these groups.
Family Identifiers
Assign customizable eight-character identifiers to families for easy search and check-in during drop-off.
Ready to start learning how to check-in people? Head over to our guide
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