Setting Up Check-In for Children and Events
Ready to elevate your congregation's experience with advanced QR code scanning, customized labels, and real-time tracking?
Need help deciding between check-in vs attendance tracking? Here's a guide to help you decide.
| Feature | Check-In | Attendance |
|---|---|---|
| Label Printing | Required for extra security | Not available |
| Security for Child Check-Out | Advanced security with photo ID verification and QR codes | Basic, no additional security features |
| Reporting | Check-in history reporting available | Attendance and absence reporting |
| Use Case | Ideal for events needing detailed tracking and security, e.g., child care during services | Suitable for general meetings or adult classes without strict security needs |
| Roster of Attendees | Available | Available |
| Authorized Guardians | Required for checking children in and out | Not applicable |
| Check-In Stations | Supported | Supported |
| Attendee Registration | Handles both registered and unregistered attendees | Primarily for registered attendees |
The Check-In Settings Guide for Admins is a resource to help church administrators configure and optimize the child and event check-in system. This guide walks you through each step of your check-in settings, including defining lead times, check-in durations, permission groups, label customization, and family identifiers.
In the General Settings section, specify Check-In Lead Time & Duration:
- Set your check-in lead time to define how early before a service or event starts that you would like to allow check-ins.
- Duration time determines how long after a service begins that check-ins are allowed to continue.
Permission Groups:
- Select or create a group to grant check-in permissions. This typically includes people who have been approved and trained by the church to check in people to children areas and events.
- This is beneficial for churches with general check-in areas or when Welcome Center staff assist with check-ins.
Photo Requirements
- When checked, the check in process will begin by requiring photos for anyone who does not yet have a photo in the system. You may capture a photo from the check-in page, from a person's profile in the person manager or in the church directory.
Check-In Label Configurations (Optional)
In the Layout section, enable Label Check-In Printing:
- While optional, configuring labels is recommended. Start by uploading photos of parents and children into their profiles to verify guardians by their ID.
- QR codes simplify the check-out process by allowing a quick scan without needing physical documentation or pins.
If enabling label printing, specify dimensions, orientation, style, font, and decide on including a photo and QR code on labels.
QR codes simplify the check-out process by allowing a quick scan without needing physical documentation or codes.
Check-In Groups
Define which groups children and people can be checked into during services or events. These could be specific classes, child-care groups, or registrants from events. Group leaders and check-in administrators can then manage check-ins for these groups.
Family Identifiers
Assign customizable eight-character identifiers to families for easy search and check-in during drop-off.
Ready to start learning how to check-in people? Head over to our guide
"Check-In People for Services and Events"
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