Tracking Non-Cash Contributions
Non-cash contributions are donations of items other than cash, check, or credit card. These can include physical items like furniture, sound equipment, clothing, food, and supplies. However, labor is generally not eligible for tax deductibility under IRS guidelines.
It is the donor’s legal responsibility to declare the fair market value of non-cash contributions. If the donor has not provided the value, you will need to contact them to confirm the declared value for proper record-keeping.
Important IRS Guidelines
• Non-cash contributions valued higher than $500 require the donor to file IRS Form 8283.
• Donors should consult with their CPA or tax attorney for additional details.
How to Track Non-Cash Contributions in SteepleMate
- Navigate to the Non-Cash Contributions Section:
- From the left navigation menu, select Finance and then select Non-Cash Contributions.
- Add a New Contribution:
- In the Non-Cash Contributions screen, click the New button.
- Enter Contribution Details:
- Date: Select the date the contribution was made.
- Contributor: Choose the individual or organization that made the contribution.
- Fund: Select the fund the donation should be attributed to. [Click here to learn how to setup payment categories]
- If the appropriate fund is not listed, you will need to create one (see Step 4 below).
- Description: Add a brief description of the donated item(s).
- Value: Enter the amount as declared by the donor.
- Save the Record: Once all fields are completed, click Save.
Key Notes
• Non-cash contributions can be recorded for tracking and reporting purposes, but it is ultimately the donor’s responsibility to declare the fair market value.
• Be sure to communicate with donors if additional IRS forms (e.g., Form 8283) are required for high-value contributions.
• Ensure all relevant fund categories are set up in advance to streamline the process.
That’s it! You’ve successfully tracked a non-cash contribution in SteepleMate. If you have further questions or need additional help, feel free to reach out to your account manager or contact SteepleMate Support.
Related Articles
Setup Your Church's Attendance Tracking in 3 Simple Steps
Steeplemate’s attendance tracking system offers an efficient and streamlined approach to manage church attendance for services, Sunday school, and special events. This help guide and video will walk you through the setup process step by step, ...Tracking Anonymous Guests with SteepleMate
Track anonymous guests who attend your church services or events through the SteepleMate web application. Follow the steps below to ensure every attendee, even those who prefer to remain anonymous, is accounted for in your records. Navigate to Manage ...How to Delete or Edit Contributions in SteepleMate
This guide walks you through the process of deleting contributions or batches of contributions in the Offering Management section of SteepleMate. Step 1: Access Offering Management From the left navigation menu, select Finance. Choose Offering ...Creating Absence Reports
1. Click Reports on the main menu. 2. Click Absence Report on the dropdown menu. 3. Enter # of service months you want to include in your search (default is 3 months). 4. Click Church Attendees to generate church service attendance report or choose ...How to Set Up Payment Categories for OfferingMate
Streamline the process of recording contributions, track expenses accurately, and ensure that each financial entry is allocated to the correct budget. This classification aids in detailed financial reporting and analysis and simplifies compliance ...
Recent Articles
Set Up a Sermon Archive in the Church Library
This guide walks you through the process of setting up the Church Library, as an example we will setup a Sermon Archive. You can use the Church Library to organize sermons, bible studies, or any media you would like to store privately or share ...How to Set Up Call Forwarding in SteepleMate
Call forwarding is a great way for churches to stay responsive without being tied to a specific location or device. Whether you’re a pastor, admin, or volunteer, forwarding calls lets you receive church-related calls on your personal phone — while ...How to Change Your Primary Email Address for Your SteepleMate Login
If you need to update the primary email address associated with your SteepleMate login, please follow these steps carefully. Note: For security reasons, this change must be completed by the account holder themselves. Log in to your SteepleMate ...How to Enter Donations from Organizations or Companies in SteepleMate
If your church receives contributions from organizations or businesses, you can track those donations in Offering Management just like you would for individual members or guests. This article will walk you through how to properly enable and record ...Troubleshooting a Black Screen on SteepleMate Billboard
If your SteepleMate Billboard screen goes black or stops cycling through slides, it's possible that more than one instance of the Billboard app is running. This can cause conflicts or prevent the display from working as expected. Step-by-Step Fix Use ...