Tracking Non-Cash Contributions
Non-cash contributions are donations of items other than cash, check, or credit card. These can include physical items like furniture, sound equipment, clothing, food, and supplies. However, labor is generally not eligible for tax deductibility under IRS guidelines. 🎥 Watch the video below or follow the step-by-step instructions to learn how to generate contribution statements in SteepleMate.
​
​
It is the donor’s legal responsibility to declare the fair market value of non-cash contributions. If the donor has not provided the value, you will need to contact them to confirm the declared value for proper record-keeping.
Important IRS Guidelines
• Non-cash contributions valued higher than $500 require the donor to file IRS Form 8283.
• Donors should consult with their CPA or tax attorney for additional details.
How to Track Non-Cash Contributions in SteepleMate
- Navigate to the Non-Cash Contributions Section:
- From the left navigation menu, select Finance and then select Non-Cash Contributions.
- Add a New Contribution:
- In the Non-Cash Contributions screen, click the New button.
- Enter Contribution Details:
- Date: Select the date the contribution was made.
- Contributor: Choose the individual or organization that made the contribution.
- Fund: Select the fund the donation should be attributed to. [Click here to learn how to setup payment categories]
- If the appropriate fund is not listed, you will need to create one (see Step 4 below).
- Description: Add a brief description of the donated item(s).
- Value: Enter the amount as declared by the donor.
- Save the Record: Once all fields are completed, click Save.
Key Notes
• Non-cash contributions can be recorded for tracking and reporting purposes, but it is ultimately the donor’s responsibility to declare the fair market value.
• Be sure to communicate with donors if additional IRS forms (e.g., Form 8283) are required for high-value contributions.
• Ensure all relevant fund categories are set up in advance to streamline the process.
That’s it! You’ve successfully tracked a non-cash contribution in SteepleMate. If you have further questions or need additional help, feel free to reach out to your account manager or contact SteepleMate Support.
Related Articles
Setup Your Church's Attendance Tracking in 3 Simple Steps
Steeplemate’s attendance tracking system offers an efficient and streamlined approach to manage church attendance for services, Sunday school, and special events. This help guide and video will walk you through the setup process step by step, ...How to Set Up Payment Categories for OfferingMate
Streamline the process of recording contributions, track expenses accurately, and ensure that each financial entry is allocated to the correct budget. This classification aids in detailed financial reporting and analysis and simplifies compliance ...Guest Attendance Tracking Tips
Guest Attendance Tracking Tips SteepleMate provides several ways to add and track guests and will often attempt to mark them present automatically based on timing. Ways Guests Can Be Added Guests can be entered into SteepleMate: From an on-site kiosk ...Tracking Anonymous Guests with SteepleMate
Track anonymous guests who attend your church services or events through the SteepleMate web application. Follow the steps below to ensure every attendee, even those who prefer to remain anonymous, is accounted for in your records. Navigate to Manage ...How to Delete or Edit Contributions in SteepleMate
This guide walks you through the process of deleting contributions or batches of contributions in the Offering Management section of SteepleMate. Step 1: Access Offering Management From the left navigation menu, select Finance. Choose Offering ...
Recent Articles
Can Online Giving Features Be Hidden in the SteepleMate System?
SteepleMate understands that not every church chooses to use online giving within the SteepleMate System. This preference is acceptable, and churches are free to determine the giving approach that best serves their congregation. A church’s decision ...Why Church Website Images Can Get Cut Off
When updating your church website’s Home (Hero) section, it’s important to understand how responsive design works. Modern websites automatically adjust to fit different screen sizes, including: Desktop computers, Tablets, Mobile phones Because of ...Connect Center (Web Kiosk) Customization
What is the Connect Center (Web Kiosk)? The Connect Center, also referred to as the Web Kiosk, is the web-based interface churches use to allow congregants to: Sign in for prayer or fasting Submit prayer requests or testimonies View announcements ...Why Some SteepleMate Emails Don’t Send from Your Church Gmail
Why do some SteepleMate emails show SteepleMate/Pentesoft as the sender instead of our church email? When you connect a church email account to SteepleMate, SteepleMate tries to send every message through that email account first using the secure app ...Attendance Detail Report: Track Attendance Trends with the Attendance Detail Report in SteepleMate
This article walks through how to pull and use the Attendance Detail report in SteepleMate. This report is generated from the criteria you select and shows attendance records for individuals in the groups you choose. If the group you select has child ...