How to Create and Manage QR Codes for Church Donations in SteepleMate

Managing & Exporting QR Codes for OfferingMate

QR codes are a convenient and efficient way for your donors to access the giving features in SteepleMate. By scanning a QR code, donors can quickly make donations or pledges directly from their smartphones. This guide will explain how to create, customize, and use QR codes for your church's giving platform.


What are QR Codes in SteepleMate?
QR codes provide a quick link for donors to access your giving page or donate to specific funds. These codes can be displayed digitally or printed, allowing donors to contribute to your church with ease.


Benefits of Using QR Codes

  • Simplicity: A quick scan directs donors to your giving page, saving them time and reducing friction in the donation process.
  • Versatility: QR codes can be used in various formats, such as digitally on a website or email, or physically on flyers, bulletins, or signage.
  • Customization: Tailor QR codes for specific giving categories or suggested donation amounts, encouraging targeted giving.
  • Pledge Reminders: QR codes can guide donors to set up regular pledges, helping them stay consistent with their support.
  • Safety: As a contactless giving option, QR codes are ideal for maintaining social distancing while still enabling donations.

How to Use QR Codes in SteepleMate

1. General Giving QR Code

  • This QR code directs donors to your General Giving Page, where they can select a donation amount and choose a giving category.
  • To use:
    • Right-click on the QR code image.
    • Select "Save Image As...", then choose a location to save the image on your device.

2. Pledges QR Code

  • This code directs donors to the Pledge Page, where they can make pledges to specific campaigns or set up personal pledges with reminders.
  • Right-click and save the image to use the Pledges QR code on your website, in emails, or in printed materials.


Step-by-Step Guide to Creating QR Codes

  1. Navigate to the Finance Settings

    • From the left navigation menu, select "Administration", then click "Organization Settings".
    • Navigate to "Finance / OfferingMate / Merchant Account".

  2. Customize the QR Code

    • Your logo (or the SteepleMate logo if customization isn’t enabled) will automatically appear within the QR code. You can adjust the logo background color as needed.
    • If you make changes to the logo or its background, click "Redraw" to update the QR code.

  3. Save the General Giving QR Code

    • The default QR code leads donors to your giving page, where they can choose their donation amount and preferred fund.
    • To save this general giving QR code:
      • Right-click on the QR code image and select "Save Image As...".
      • Choose a location on your device to store the QR code.


Customizing a QR Code for Specific Giving Categories

  1. Choose a Giving Category

    • In the Finance / OfferingMate / Merchant Account section, select a specific Giving Category to customize your QR code.
    • This allows the QR code to direct donors to a specific fund (e.g., Building Fund, Youth Ministry).

  2. Suggest a Donation Amount

    • Enter an optional suggested donation amount. This amount will be pre-filled for the donor when they scan the QR code, but they can adjust it if needed.

  3. Generate and Save the Custom QR Code

    • Click "Generate" to create the customized QR code.
    • Once the QR code is generated, click "Save".
    • Right-click on the image and select "Save Image As..." to download the QR code to your device.



Additional Tips for QR Code Management

  • Pledge Reminders: QR codes can be set up for pledge reminders, encouraging consistent giving by allowing donors to scan the code and set up recurring contributions.
  • Track Usage: Use QR codes on flyers, church bulletins, email newsletters, or your website to give your congregation easy access to your giving platform.
  • Secure Display: Always ensure that QR codes are displayed in a secure environment to prevent malicious actors from replacing them with unauthorized codes.


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